The demand for video content continues increasing and growing more dynamic, from Netflix’s continual outpouring of resources into new scripts and IP, to the controversial use of video platforms like Tik Tok and Onlyfans for video-content creators looking to monetise – audiences want more videos.
We’re big fans of video-content here because the possibilities are endless. Much like presentation, videos integrate various design elements that can help guide, inform, impress, and entertain audiences. People retain what they view more than what they read – 95% of message is retained compared to 10% when read in text.
No matter the length or purpose of the video, there is a way to design it that resonates with audiences, especially since there are so many ways to share video content with viewers. Using your own website or social media channels, video can be a great way to introduce or reinforce your brand identity – offering something concise, playful, impactful, and shareable to your audiences (no matter where they linger or search for content).
Video is also becoming a critical part of how we communicate as more and more people adopt flexible work arrangements. Webinars can be pre-recorded while videos can be used to induct and train staff unable to get to the office. Videos’ versatility is rich, its benefits bountiful, and all easy to create through PowerPoint’s flexibility.
Let’s start with simply embedding video. An easy way to add video content that’s already been created is through YouTube, which is the only streaming video site supported in PowerPoint (only versions 2010 and newer). In previous versions, YouTube videos were added with the use of a hyperlink, that linked to videos on YouTube that instantly opened in your web browser.
In later versions, the video plays on your presentation without opening a new page. First open your web browser and select the video you want from YouTube. Click the Share button to see the available options. Select the Embed tab and copy the already highlighted code either by pressing Ctrl+C or right-click the selection and then click Copy.
Next, open your PowerPoint presentation and select the slide you want to add the video to. Click on the Insert tab and select Video. There you will see the different options available. For PowerPoint 2010, select ‘Video from Website’; for PowerPoint 2013 and 2016, it’s ‘Online Video’.
From here click ‘From a Video Embed Code’, paste the code you copied earlier with Ctrl+V or right click and Paste. When loaded, click on the video and two new tabs will appear to help you modify the playback options. From the Playback tab, select “Start” so you can choose the way you want your video to load. You can also select options, such as how long you want the video to play, repeat options, or full screen mode.
Saving Presentations as Videos
When you make a recording of a presentation, all its elements (narration, animation, pointer movements, and timings) are saved in the presentation itself, becoming videos that your audience can watch in PowerPoint. This is the most rudimentary method for creating videos in PowerPoint.
You have two options for turning your presentation into videos that are ready to view, either save/export your presentation to a video file format (mp4 or wmv) or save your presentation as a PowerPoint Show (ppsx) file, which is a PowerPoint file that appears full-screen in Slide Show upon opening.
Before exporting your work as a video, first select Save in the File menu to ensure all your recent work has been saved in PowerPoint presentation format (.pptx). Next, click File > Export > Create a Video. (Or, on the Recording tab of the ribbon, click Export to Video.) In the first drop-down box under the Create a Video, select the video resolution quality you want. The higher a video’s quality, the larger the file size and note that Ultra HD (4K) is only available with Windows 10.
The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.) If you haven’t recorded timed narration, by default the value is Don’t Use Recorded Timings and Narrations.
The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the duration, or click the down arrow to decrease the duration. If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations.
Now click Create Video. In the File name box, enter a file name for your video, browse for the folder that will contain this file, and then click Save. In the Save as type box, choose from mp4, Windows Media Video (wmv), or ppsx.
You can track the progress of creation from the status bar at the bottom of your screen. This process can take a while depending on the length and complexity of your presentation.
Converting your presentations into videos is good for sharing a high-quality versions of your presentation with others (either as an e-mail attachment, published to the web, or on a thumb drive) so they can simply play them as videos, regardless of whether they have PowerPoint or not.
Saving as a common video-file types like mp4 or wmv, means your presentation will be easier to share, open, and uploaded to online platforms such as YouTube and Vimeo. It also reduces the size of your export file, making it easier to share and upload. Learn more about PowerPoint’s value in video creation here.
Depending on the content of your presentation, creating videos may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created – furthermore, we’ve outlined numerous ways you can compress PowerPoint file sizes here.