Training presentation structures are often similar to any other presentation since the purpose is the same – inform and educate audiences. While the drive to action is different from sales pitches or other client presentations, the audience should still have new knowledge and experience that helps them understand and potential execute a process. Here are some different training presentation structures to consider.
Three-part structure is based on the classic storytelling/filmmaking technique, using a story arc of beginning, middle, and end. The first stage creates the setting, establishes a basic understanding of the situation, using a character (real of fictional) to help drive the story and create audience empathy. The second stage create the tension/challenge – the narrative become more compelling as there is a puzzle to be solved, a challenge to be overcome, a solution to be found. The third and final stage is the conclusion, as the character of the presentation has achieved their goal or overcome their initial adversity.
This structure is based on four simple questions commonly posed by audiences: Why should I listen? What is the presenter telling me? How does this work? If I’m interested, what’s next? This type of structure helps bridge the divide between presenter and audience, ensuring the content resonates with audiences and addresses their concerns.
Content-based training presentation structure
While content is usually the foundation of any presentation, it’s critical understanding the goal of the presentation first. In training presentation, the purpose is general to inform and educate audiences regarding a specific technique or procedure. Unlike other informative presentations that are usually a summary, review, or lecture – content-based training presentations are formed through an understanding of the lessons being taught and the desired training outcomes.
Presenter-based training presentation structure
Audiences should always determine the presentation approach used, but presenters should also have a clear understanding of their strengths, utilising them in preparation and delivery. Whether a talkative salesperson, a systematic analyst, a compelling storyteller, or a monotonous teacher – each speaker type has their unique strengths and weakness, which should be reflected in both the presentation and its supporting visual design. Those that tend to deep dive into details are better off having lots of visual aids to help illustrate them, while storytellers are better suited to minimal design and using narrative to lock in audiences.
Audience-based training presentation structure
No matter the structure, training presentations should always begin with the audience in mind. What tone of voice would best connect with them – formal or informal? What is the reason for their attendance? Will the audience be active or passive during the presentation – simply watching, taking notes, or actively participating? Once these questions have been answered, it’ll be much easier deciding on the content and design that best connects with the audience.
Room-setup presentation structure
while not a formal structure type, the audience environment will significantly impact on how to effectively deliver any presentation. Classroom and theatre settings are better suited to one-way communication, while roundtables are more likely to encourage discussion and audience participation. Furthermore, having clusters of multiple groups helps for training sessions that require collaboration.
Fact and story presentation structure
This method may not be entirely useful for training presentations, but it can help illustrate specific examples and engage audiences. The basic idea is to transition between facts and stories, illustrating details through anecdotes and narratives. Using storytelling to outline facts and data helps audiences better understand the content and connect with the presenter. In terms of training presentation structure, it’s best using stories to outline procedures or circumstances can make similar situations seem more plausible and relatable.
With any kind of narrative-based structure, it’s best to begin with the current situation or reality for audience members (‘what is’). Next is looking at how things could be improved (‘what could be’), evoking a sense of purpose in the audience. Comparing present facts with stories about a better way or better life, should help the audiences seek out the solution, continuing the narrative with the presenter. The end should take audiences to a better place, helping them see things clear, learning from the presentation, and inspired to change.
The Explanation-based structure
This structure type teaches new insights and abilities through instruction. The purpose is to teach audiences about a process or solve one of their common problems. The first step is to create the setting, showing the audience how things are, their destination, and how the presentation will get them there. The beginning is important in getting audiences on board and excited, outlining the process, demonstrating the roadmap, and engaging them through narrative.
With a clear direction and destination, presenters should then take the audience on the journey, illustrating each step clearly with examples and opportunity to absorb the information. Remember the earlier training presentation structures, uses those questions and steps, supporting each with instruction and details. Prior to reaching the conclusion, presenters can offer audience catharsis by demonstrating how far they’ve progressed, changed, and learned. Once reaching the conclusion, it’s time to celebrate new knowledge, reflect on how things have improved, and any potential next steps.