As we regularly say here, slides are there to support your training presentation – not make it for you. Use your slides for things that are better seen than explained like important stats, graphs, images, and animation. If you use slides wisely then it’s okay to use plenty of them since they’ll all necessary – not text-filled slides.
Avoid bulletpoints. Any text you have in a training presentation should be for important information such as quotes, agendas, timetables, or definitions where exact wording is vital. There is no harm in having your audience read silently from a slide but understand the platform you have and use it creatively. PowerPoint slides are multimedia capable, which means you can demonstrate all kinds of content that will help your audience understand the lesson better.
Training Presentation Ideas
Presentation design is an oft-neglected element of any training presentation. Most presenters design their slides themselves, opting for function over beauty. A little design can go a long way to the way information is absorbed and retained. PowerPoint’s value in training and education has been well documented and long standing – so use your slides to bridge the gap between you, your content, and your audience.
When it comes to writing and designing your training presentation, always begin with your audience in mind, tailoring the content and visuals to speak directly to their learning experience. Do your audience a favour and dedicate some time or resources towards designing a visually engaging training presentation – it’ll help them connect with what you’re trying to teach them.
Simplicity and brevity are your friends. There’s no need to get complicated in training educations when the point is to impart knowledge. Keeping things short and simple ensures your audience pay attention and understand what’s being presented. There’s no need to get fancy with it, especially since PowerPoint slides are there to help you – not steal the show.
A critical way to ensure your training presentation captures and retains audience attention is through storytelling. If you weave a relevant and engaging narrative into your presentation, your audiences are much more likely to empathise with what you’re saying. Remember, your facts and figures won’t be remembered in the same way a compelling narrative will – so craft a story that helps illustrate the lesson you’re teach.
Nothing breaks audience attention like seeing a presenter reading from their slides. At that point, the presenter is superfluous. Even if there is important information the audience needs to read onscreen, the presenter should use this opportunity to be quiet – providing audiences with silence so they can read to themselves uninterrupted. Remember, audiences can’t read and listen at the same time, so save the slides for important information or supporting content, because only the audience should be reading from your slides.
Understanding Your Audience
People will generally struggle to sit still for longer than 20 minutes, which can be painful if your training presentation is a half hour. Change the pace and break up your presentation’s monotony with exercises, discussions, quizzes, videos, props, and whiteboarding. By switching up the pace the platform, your audience are more likely to stay engaged without losing attention or motivation.
While training presentations can be very engaging, they are passive forms of educating. If you’re looking to bring more interactivity into your presentation, you should consider converting your training module into an eLearning experience – especially if you’re designing in PowerPoint.
After you’ve created your training presentation slides, PowerPoint offers useful resources and tools to transform those slides into an on-demand eLearning module, which integrates multimedia and interactivity to create more effective learning experiences.
There are five essential elements to effective eLearning, according to Elucidat: Relevant, Engaging, Available on demand, Integrates with workflow, and Bite-sized. The primary purpose of any eLearning content is to educate in a way that offers user control and encourages exploration. There are four main types of eLearning: scenario-based learning, personalised learning, micro-learning, and digital storytelling.
Using contrast is valuable in any design, but particularly useful in presentations as they help grab audience attention and highlight important information. Strong contrast ensures legibility for on-slide content, particularly between text and background. Contrast often exaggerates visual differences between compositional elements and thus enhances the message, making it more immediate and understandable to audiences. Visually striking differences capture attention easily and contrast is a useful resource in creating organisational hierarchy.
Consistency is also important as it helps demonstrate order, uniformity, rhythm, and coherence in your training presentation. Audiences are more likely to retain information if the see similar things that bear similar meanings and/or functions.
For example, by using a single theme consistently, audiences can see you’ve planned and prepared your training presentation with care and meticulous organisation. Using disparate imagery or themes can make your presentation look poorly planned or rushed. Consistency helps people transfer knowledge into new contexts or learn new things quickly due to familiarity, which is useful for audience recognition and retention.