Few people realise that PowerPoint offers the ability to convert regular text into shapes, which is incredibly useful when trying to create unique logos or customise your font choices, ensuring fonts can still be read by those with whom you share your presentation file regardless of whether they have the font installed.

There are two methods for converting text to shapes in PowerPoint – either by converting individual words or letters into single shapes. The former is easier to manage but offers less flexibility and control, while the latter is more time consuming but provides you with more customisation options. First let’s explore how to convert words into shapes.

  1. Insert a text box onto your slide and type into it – ensure the font, size, and colour are to your liking. text, Converting Text to Shapes in PowerPoint
  2. Insert a shape onto your slide, making sure it completely overlaps your text box in a way that covers it completely. As you’ll see below, we’ve overlayed a rectangle shape (no fill). text, Converting Text to Shapes in PowerPoint
  3. Once the Rectangle shape is placed, reorder the Rectangle shape by sending it behind the existing text box by either right clicking the shape and selecting Send to Back, or re-ordering them in the Selection Pane.
  4. Now, select the text box and then select the Rectangle shape while holding Shift. It’s important that you select the text box first, since the output shape will take the format of whatever is selected first.
  5. Once your selections are done, click the Shape Format tab, followed by the Merge Shapes icon, and then select Intersect.
    text, Converting Text to Shapes in PowerPoint
  6. Now your text is converted to a shape, which means you can format it as such – offering you a range of customisation options. However, you’ll no longer be able to edit the words themselves.
  7. To check if it has been converteed into a shape, right-click the converted shape and check if you can see the Edit Points option, as seen below. text, Converting Text to Shapes in PowerPoint
  8. Click the Edit Points option and you can see all the points (vertexes) on the converted characters – allowing you to completely customise the shape of each letter.

text, Converting Text to Shapes in PowerPoint If you want each letter to be a separate shape as opposed to ending up with one single shape for all text within your source text box, you’ll need to use the following technique.

  1. Insert a next text box onto your slide and add some text – ensure the font, size, and colour are to your liking.
  2. Insert a shape onto your slide, making sure it completely overlaps.
  3. Once the Rectangle shape is placed, reorder the Rectangle shape by sending it behind the existing box by either right clicking the shape and selecting Send to Back, or re-ordering them in the Selection Pane.
  4. Now, select the text box and then select the Rectangle shape while holding Shift. It’s important that you select the text box first, since the output shape will take the format of whatever is selected first.
  5. Once your selections are done, click the Shape Format tab, followed by the Merge Shapes icon, and then select Fragment option to broadly convert each character into an individual shape. Note that letters and characters with disconnected elements, such as j or é, will end up as two separate shapes.
  6. Once the Fragment option is applied, select all shapes by pressing CTRL + A to see multiple small shapes. Don’t forget the extra shapes such as the outer box and small circles within characters like the a, d, o, and e in the below example. text, Converting Text to Shapes in PowerPoint
  7. Delete these extra shapes to end up with individual shapes for each character.
  8. To check your text has been converted to a shape, right-click the converted shape and check for the Edit Points option, as seen below. This means you can edit the vortexes on individual characters while formatting letters as individual shapes. text, Converting Text to Shapes in PowerPoint