PowerPoint makes it easy to translate your slide or provide subtitles to your audience in real time through its AI-powered translator service. To translate text in PowerPoint, select the text then navigate to the Review tab and select Translate.

subtitles, PowerPoint Subtitles and Translator Real-Time Presentation Captions

You can also provide translated subtitles to your presentations on the Slide Show ribbon tab by selecting Subtitle Settings.

  • subtitles, PowerPoint Subtitles and Translator Use Spoken Language to see the voice languages that PowerPoint can recognize and select the one you want. This is the language that you will be speaking while presenting.
  • Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles and select the one you want. This is the language of the text that will be shown to your audience. Choosing the same language as your Spoken Language allows you to provide closed captioning. This is especially relevant for accessibility for the deaf and hard of hearing.

You can turn subtitles on and off by using the subtitle toggle in the Slide Show View or Presenter View.

subtitles, PowerPoint Subtitles and Translator Setting Up Subtitles

Regardless of what language you use to present your content, PowerPoint lets you pick the language your captions/subtitles will be displayed in. You can also select the specific microphone to be used (if there’s more than one plugged into your device), the position of the subtitles, and other display options.

  1. Click Subtitle Setting in the Slide Show ribbon tab. You can also adjust the settings without leaving your presentation through the context menu, Slide Show, or Presenter View menus > Subtitle Settings > More Settings.
    subtitles, PowerPoint Subtitles and Translator
  2. Use Spoken Language to see the voice languages that PowerPoint can recognise and select the language that you will be presenting in. By default, this will be set to your Office editing language.
  3. Use Subtitle Language to see which languages PowerPoint can display on-screen as captions and select the language of the text you’d like shown to your audience. By default, this will be the same language as your Spoken Language, but it can be translated into a different language through PowerPoint.
  4. Click Subtitle Settings to open the menu. Here you can set the desired position of your captions, such as over the top or bottom margin of the slide (overlaid), or above the top or below the bottom of the slide (docked). The default setting is Below Slide.
  5. Note that more appearance settings are available by clicking Subtitle Settings > More Settings. Here you can change the colour, size, transparency, and font style of your subtitles. You can also change the background to improve contrast and make text more legible.

If you’re in the middle of giving a presentation and want to turn the subtitles feature on or off, click the Toggle Subtitles button from Slide Show View or Presenter View, on the toolbar below the main slide. You can also toggle captions from the right-click menu, or with the shortcut key J.

To have subtitles always start up when a Slide Show presentation starts, from the ribbon you can navigate to Slide Show > Always Use Subtitles to turn this feature on for all presentations. (By default, it’s off.) Then, in Slide Show and Presenter View, a live transcription of your words will appear on-screen.

Be sure to speak naturally but deliberately to ensure accurate captions. Reduce or eliminate any background noise that could interfere with your voice.

Several spoken languages are supported as voice input to live captions in PowerPoint for Microsoft 365.

Fully supported languages: Chinese (PRC), English (Canada), English (UK), English (US), French (France), German (Germany).

Preview languages: Arabic, Danish, Dutch, English (Australia), English (India), Finnish.

According to Microsoft, Preview languages are offered in advance of full support, so they generally have lower accuracy that will improve over time.