Last time, we looked at some basic image editing and formatting options such as removing background, colour and transparency options, plus artistic effects that can be added. Let’s keep looking at these vital design tool and resources within the Picture Format function, with the last few options in the Picture Format > Adjust section.

Compress Pictures helps you adjust the image quality of your file and the file size. This is a great tool to use if you have many images in your PowerPoint document that can make the file size very large. There are a host of ways to reduce your PowerPoint file size, check out our guide here.

The next button is Change Picture, which is a useful tool for swapping out an image but want to maintain the position of the original. Select your image, then click Change Picture to reveal the dropdown menu. You can choose to swap images out with other ones on your PC or from online.

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The last button in this category is Reset Picture. You have two options when you click on this tool; Reset Picture or Reset Picture & Size. Reset Picture will erase any formatting that has been done to your images, including any colour correction and filters. Reset Picture & Size will do the same but also revert the image to its original size and dimensions. This is especially useful if you want to return an image that has been stretched or distorted in any way to its original intended proportions.

The middle section of the Format Picture tab houses Picture Styles effects. This is a quick way to add a particular look or style to your images by applying a preset frame or shadow. You can see the entire library of Picture Styles by pressing the down arrow.

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Beside this, you can see the options to edit Picture Border and Picture Effects. You can use these to customise your own frames in the same way through the dropdown menus. You can also open the Format Pane for more options by clicking More on any of these settings.

Picture Layout is the last button in this category, which can quickly convert your image into a labelled diagram or chart. Hover over any of the presets to preview how it might look before selecting one.

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The next setting is for Alt Text, which is the text that appears when a mouse is hovered over an image and is the text that is read out to describe the image when using certain programs, particularly when trying to boost SEO. When you click on this option, a side panel will pop out on the right where you can write or erase your own Alt Text.

The second last category covers any positioning tools that apply to the image, such as moving it forwards and backwards in the layers on the slide, aligning it to other objects, and rotation. Bring Forward will move the image one layer up. Bring to Front will bring it to the foremost or top layer, in front of everything else. Same goes for Send Backward and Send to Back.

Image Grouping and Selection

Clicking on Selection Pane will show you the exact order of layers. Use the Align menu to quickly align your image to the slide itself, or to other objects or textboxes. To do this, click first the object you want to align to, then hold Shift before clicking on the second object, which is the one you want to move. Then select an align option from the menu.

The Group button will only be available if you have more than one object selected. You can either choose to Group, which will group the selected objects as one object, or Ungroup if you are choosing to return the group to their individual objects. This can be useful if you are editing several images at once, such as resizing or repositioning them on the slide.

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You can also access the Group options by right clicking the picture and selecting Group from there. Rotate is the last button in this section, and allows you to rotate an image at 90-degree increments, or flip images either horizontally or vertically. You can also select More Rotate Options if you want to specify the degree of rotation.

The last tool in this menu tab is the Crop tool, which is really useful because it isn’t permanent; you can continually edit the crop whenever you please, so you can test how an image looks at any time.  When you select an image and click on the Crop tool, you’ll be given several crop options in the dropdown menu. If you click just Crop, the crop frame will appear on your picture. From here, you can freely click and drag the black line handlebars to adjust the crop frame to how you like it.

You can also click and drag the image itself within the crop frame, as well as make it larger or smaller. Click anywhere outside of the image to deselect the Crop tool. The second option is Crop to Shape. Here you can select a shape you’d like your picture to crop to. Once you’ve selected a shape, the image will crop automatically, but you can still adjust how the image sits within it by clicking the normal Crop button again.

Clicking Aspect Ratio will do a similar thing but with preset dimensions, such as a 1:1 square. When you select one of these, the crop frame will appear on your image in those dimensions, and you are free to move the image around until you’re happy.

The last two buttons in this menu are Fill and Fit. Clicking Fill will blow your image up until it fits the crop frame on at least one side. Clicking Fit will make your entire image fit within the crop frame. You can also quickly access the crop tool by right-clicking an image, and selecting Crop from the pop-up button.

With these image-formatting tips under your belt, why not animate your pictures? We’ve got free animation assets so you can easily introduce animation to your next design. Download them here.

Keep informed and get inspired

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