A hyperlink provides PowerPoint users with the ability to make presentations non-linear while allowing viewers to connect to other slides, documents, and websites – but you know that – after all, you probably clicked a few hyperlinks to get here. Let’s look at the different ways you can integrate and customise your PowerPoint hyperlinks so you can offer audiences more navigations tools and options.
You aren’t restricted to hyperlinking texts and pictures – most objects can include a hyperlink.
Text Box: Select the frame of a text box, and the whole area, including the white space around the text, will be clickable. The text will not be underlined or coloured.
Text: Select the text only, and the rest of the text box will not be clickable. The text will be underlined and coloured.
Shape: You can add a hyperlink to any shape or group of shapes. To do that, select the frame of a shape. If you have placed text within a shape, it will not be underlined or coloured. If you select just the text within the shape to hyperlink, the rest of the shape area will not be clickable, while the text itself will be underlined and coloured.
SmartArt Objects: You can assign a hyperlink to any SmartArt object or group of SmartArt objects. To do that, select the frame of a SmartArt object. Similarly, hyperlinking text will ensure the rest of the SmartArt area is unclickable, leaving the text underlined and coloured.
Pictures and Images: Any picture you insert into your PowerPoint presentation can have a hyperlink. You can use images to illustrate textual ideas, or create custom buttons instead of using PowerPoint templates.
Other objects such as video and graphs can’t be assigned with hyperlinks in PowerPoint.
How to Hyperlink to a Different Slide
- Choose the desired object you want to hyperlink, go to the Insert tab, and click the Link button within the Links subsection.
- This will open a new window, so click Place in this Document under Link to. Pick the slide in your presentation you want as your destination and click OK.
If you have created a custom slideshow with non-sequential slides and want to connect your object with it, click Custom Shows and tick the Show and Return checkbox.
How to Hyperlink to an Existing Document
You can connect your slideshow to other documents saved on your computer – just remember to copy these documents to the same folder and ensure this folder is thereby copied to any computer you’re using for your presentation. Remember, your hyperlinks won’t work if you rename, move, or delete the files used as destinations.
If you intend to publish your slideshow online, you must convert all connected presentations to online format and use the subsequent web pages instead of the source PowerPoint files.
- Choose the desired hyperlink object, go to the Insert tab, and click the Link button within the Links subsection.
- Click Existing File or Web Page under the Link To options.
- Find and select the document you wish to use are your hyperlink destination, then click OK.
- If you want to link to a slide in another presentation, locate and select that presentation on your computer. Click Bookmark and in the open window pick the relevant slide.
How to Hyperlink to a Web Page
- Choose the desired object, go to the Insert tab, and click the Link button within the Links subsection.
- Click Existing File or Web Page under the Link To options.
- In the blank address field, type or copy and past in the address you wish to connect to, then click OK.
- If you want to hyperlink to a certain section of the web page, use either the anchor in the website address or PowerPoint’s Bookmark option
This technique works for hyperlinking to video streaming sites like YouTube and Vimeo. However, in newer versions of PowerPoint you can insert online videos so they can be played back without needing to interrupt the presentation to open a browser.
- In your web browser, locate the video you want.
- Copy the URL of the web page from the address bar of your browser.
- Go to PowerPoint and select the slide where you want to place the video.
- On the Insert tab of the ribbon, select Video > Online Video.
- In the Online Video dialog box, paste the URL you copied.
- Select Insert.
How to Hyperlink to a New Document
Note that this type of hyperlink can only be used in PowerPoint; it won’t work in a web browser when sharing a presentation online.
- Select an object on your slide you wish to hyperlink. Go to the Insert tab and click the Link button.
- Click Create New Document under Link to.
- By default, a new document is created in the same folder with the presentation’s source file. If you want to change the location, click Change under Full path, select the desired location and click OK.
- Enter the name of a new file in the Name of new document field, then click OK.
- Under When to edit, choose if you want to Edit the new document later or Edit the new document now.
How to Hyperlink to an Email Address
- Select an object on your slide, then go to the Insert tab and click the Link button.
- Click E-mail Address under Link to.
- Type in the appropriate e-mail address in the E-mail address box.
- You can also automatically include the subject of the e-mail message in the Subject box.
How to Create a Transparent Hyperlink
There’s a way to assign a hyperlink to a SmartArt object or stylised text for an online presentation, and even videos. To do that, you should create a transparent hyperlink area over an object. This can be useful for app designers who use elements often so small that it’s difficult to tap them.
- Go to the Insert tab on the PowerPoint ribbon and click Shapes.
- Select a rectangle or any other form that matches the relevant object.
- Draw the shape over the desired area.
- Right-click on the drawn shape and click Hyperlink.
- Add the desired destination and click OK.
- Now right-click on the shape and choose No Fill under Fill and No Outline under Outline.
Notice when a transparent area overlaps PowerPoint objects, their controls are not available anymore. If you’re using this technique for a video, you should either set the video to play automatically or draw the shape only over a part of it.
How to Change Hyperlink Colour
By default, PowerPoint applies different colours to new and followed hyperlinks based on the chosen presentation theme. To learn how to change the predefined colour:
- Go to the Design tab on the PowerPoint ribbon. In the Variants group, open the dropdown.
- Go to Colours, and under the schemes choose Customise Colours.
- In the open window, change the colours of new and followed hyperlinks, then click Save.
Remember, if you apply another theme to your presentation, hyperlink colours will be modified too. To prevent the need to customise them again, choose the final design for your presentation first or create a slide master.
How to Create Screentips
Screentips provide helpful tips for users that appear every time a mouse hovers over a relevant object on the slide. To integrate them to your slideshow:
- In the Edit/Insert Hyperlink window, click the ScreenTip button.
- In the open window, type in the text for a screentip, then click OK.
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