The simplest way to create video content in PowerPoint is through presentation recording, which lets you add narration, slide timings, inking, and web camera video to your presentation. After you’ve made the recording, it’s like any other presentation that can be played for your audience in Slide Show—or , it can be exported as a video, making it easier to share (and present) to others digitally.
To create a recording from your presentation, click Options in the File tab, click Recording in the Options box, then select the Customise Ribbon tab on the left. The right-hand box lists the available Ribbon tabs, select the Recording checkbox and click OK.
When you’re ready to record, select Record Slide Show on either the Recording tab or the Slide Show tab of the ribbon. Clicking the upper half of the button starts you on the current slide, the lower half gives you the option to start from the beginning or the current slide. The Clear command deletes narrations or timings, so be careful. Clear is greyed out unless you’ve previously recorded on your slides.
Your slideshow opens the Recording window with buttons in the top left for starting, pausing, and stopping recordings. Click the round, red button (or press R on your keyboard) when you are ready to start the recording. A three-second countdown starts and then recording begins. The current slide is shown in the main pane of the Recording window and you can stop the recording at any time by pressing Alt+S. Navigation arrows on either side of the current slide allow you to move to the previous and next slides.
Recording Your Presentation
PowerPoint for Microsoft 365 automatically records the time you spend on each slide, including any animation to text or objects that occurs through triggers on each slide. You can record audio or video narration as you run through your presentation. The buttons in the lower-right corner of the window let you toggle on or off the microphone, camera, and camera preview.
If you use the pen, highlighter, or eraser during recording, PowerPoint displays those actions during playback. If you re-record your narration (including audio and ink), PowerPoint erases your previously recorded narration (including audio and ink) before you start recording on the same slide again. You can also re-record by going to Slide Show > Record Slide Show.
Pick a pointer tool (pen, eraser, or highlighter) from the collection of tools just below your current slide. There are also colour selection boxes for changing the colour of the ink (Eraser will be greyed out until you’ve added ink to your slides). To end your recording, select the square Stop button (or press S on your keyboard).
When you finish recording your narration, a small picture of an audio icon appears in the lower-right corner of the recorded slides. If your webcam was on during the presentation, the still image will be from your webcam. The recorded slide show timing is automatically saved. In Slide Sorter view, the timings are listed beneath each slide.
Throughout this process, whatever you record will be embedded in each slide and your recordings can be played back in Slide Show mode. However, video files are not created through recording. If you need to save your presentation as a video, there are a few more steps outline in our next blog about video in PowerPoint.
To preview your recorded slideshow from the Slide Show tab, click From Beginning or From Current Slide. During playback, your animations, inking actions, audio, and video will all play in sync.
Open the Recording window and click the Play button near the top left corner to preview the recording of the slide that is currently focused within that window. In Normal view, click the sound icon or picture in the lower-right corner of the slide, and then click Play. Previewing audio this way won’t show you recorded animation or inking.
Timings and Narration for Your Recording
PowerPoint for Microsoft 365 automatically records slide timings as you add narration, but you can manually set the slide timings by clicking the slide you want in Normal view. Go to the Transitions tab, in Timing group under Advance Slide, select the After checkbox. Enter the number of seconds that you want the slide to appear on the screen and repeat this process for each slide you wish to manually set timing for.
If you want the next slide to appear when you click the mouse or automatically after the number of seconds that you enter (whichever’s first) select both On Mouse Click and After checkboxes.
You can use manual slide timings to the trim the end of a recorded slide narration by simply setting the timing for advancing to the next slide before any unnecessary audio, so you don’t have to re-record.
In the Recording window, the Clear command in the top margin of the window allows you to delete timings or narration from your recording on your current slide or all slides. In Normal view, different Clear commands allow you to delete the timings and/or narration on your currently selected or all slides.
If you don’t want to delete all the timings or narration in your presentation, open the slide with timing or narration that you want to delete. On the Recording tab, select the Record Slide Show button, click the down arrow, point to Clear, and then choose the Clear command that suits.
Once you’ve recorded presentation, any timings, gestures, and audio you performed are saved on the individual slides. You can also turn them all off if you want to view the slide show without them. To turn off recorded slide timings, in the Slide Show tab, clear the Use Timings box. To turn off recorded narrations and ink, in the Slide Show tab, clear the Play Narrations box.